Can I just use in-house AV

6 Biggest Event AV Mistakes and How to Avoid Them

posted on August 14, 2019 By webadmin

Any experienced Event Management company in Singapore can tell you that, as easy as AV sounds, it can make or break your event. Great AV and your event will run seamlessly. On the other hand, event AV mistakes can leave your guests with an unforgettable experience and your event the talk of the town for all the wrong reasons. A bad AV mistake like projectors that stop working during your keynote bringing the presentation to a halt, will make attendees immediately regret coming.

AV can seem overwhelming if you aren’t familiar with the terms. Fortunately, Twist Media is here to help you. Below are the top event AV Mistakes we see at events and how you can avoid them. Some of these event AV mistakes will cause a minor annoyance, others can completely ruin your event, check out the list below to make sure you avoid these pitfalls at your next event:

1. Can I just use in-house AV?

Can I just use in-house AVMany in-house providers are convenient and may seem like a cheaper option, but oftentimes the benefits of using in-house AV do not outweigh the negatives. External providers are capable of providing custom services specifically for your event. External AV companies work for you, not the venue, so they will always have your best interest at heart.

2. Not Understanding Your AV Quote

AV quotes can seem like a brand new language to you. Ask your event company in Singapore to do a quote walk-through where they walk you through your quote line-by-line and explain everything in layman’s terms. If you don’t understand what something means, ask! Knowledge is power when it comes to AV, so don’t be shy even when it comes to asking even the simplest AV question.

3. Saving on Audio unnecessarily

Saving on Audio unnecessarilyEveryone at your event will notice bad audio and your guests will tuning out sooner than you expect. When planning your event, consider the audio experience from the very front row, the middle and all the way in the back. If your room is exceptionally large the back row might need “delayed” speakers to provide additional sound.

4. Neglecting the AV Team

Every event organiser in Singapore can attest that the AV team is like their family branch! They are on the team’s side and want to make events the best it possibly can be. Instead of viewing the AV team as strictly behind the scenes element, make sure they feel included. Talk to the staff and call them by their names! The simplest way to show appreciation is to let them know when a job is well done! A little bit of attention will go a long way and the AV team will be willing to go the extra mile should any changes in schedule occur, or disaster strikes because they will feel like a team member. Your problems will become their problems and they will go above and beyond to help you solve them.

5. Forgetting To Communicate Event Changes

If you fail to communicate changes in your event whether it’s the schedule, event location or something else, this can lead to surprise costs for event labour, equipment, etc, and this mistake can create a huge blow to your budget! To avoid this common AV mistake, always inform your event company in Singapore of any changes right away and ask for an updated quote. This will allow you to see how the changes affect the overall budget and you will not be hit with any fees or surprises later on.

6. Skipping Backups

Skipping BackupsEver experienced an event where the projectors go down and suddenly everything comes to a screeching halt until the presentation comes back up? Awkward and leaves a bad taste in your mouth, doesn’t it?

This is where the event agency in Singapore will tell you – Always have backups!

Technology can stop working no matter how new it is or well it was set up. Anything crucial to your event needs to have a backup in place and ready to go should equipment fail. Always make sure the AV company has a backup mission-critical items like projectors, computers, and microphones. Also, make sure your speakers have backups of their presentations. Make sure these items are on hand and ready to work immediately should any problems occur!

Planning an event? Ultimately, the key to avoiding these common event AV mistakes comes down to organization and clear communication. Contact Twist Media to manage your AV requirements and avoid an event AV Disaster!

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